This privacy policy for this application is to better serve schools an school staff who are concerned with how their ‘Personal Information’ is being used online. Personal Information is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personal Information in accordance with our application.

What personal information is collected from the school staff that register or get registered on the application?

To register for use of this application it is required that we collect the School Name, Address, Telephone Number, Contact Name and Email Address. The Email Address is used as an Admin email to login to set up the application for the school. A password is required to be set during registration.
When registration is complete, the administrator imports (or enters) the minimum amount of information from the school database to allow teachers and staff to do their reports effectively. That information consists of the following;

  • Teacher Name
  • Teacher Email
  • Student Name
  • Student ‘Known as’ Name
  • Student Gender
  • Student Year Group
  • Class Name
  • Class Description

When do we collect information?

The basic school information is collected at the time of school registration. The teachers, staff and student information is collected when the administrator imports the data from their school IT system or it is typed in manually by the administrator so that the school staff can login to use the application for reporting.

How do we protect your information?

Our website application is scanned on a regular basis for security holes and known vulnerabilities in order to make users and visitors to the site as safe as possible. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential and the application up to date. In addition, all sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology. There is NO online payment gateway used in the application so we don’t hold or collect any credit card or payment information from any schools or persons.

How do we use 'cookies'?

This site uses cookies that are necessary for the performance of the site. These are important in allowing you to move around the site and log in to secure areas, as well as ensuring the site works properly on your device. Without these cookies, key features of the site will not work properly, and some may not work at all.

Functionality cookies are used to improve the functional performance of the website and make it easier for you to use. These cookies remember choices you have made on site such as your log in information.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser ‘Help’ for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is recommended that you do not disable cookies.

Third-party disclosure?

We do not sell, trade, or otherwise transfer to outside parties you or your School’s Personal Information.

Does our site allow third-party behavioural tracking?

It’s also important to note that we do not allow third-party behavioural tracking.

Your individual rights.

Under the GDPR your rights are as follows. You can read more about your rights in details here;

  • the right to be informed;
  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restrict processing;
  • the right to data portability;
  • the right to object; and
  • the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

If you require more information or clarity.

You can contact us directly using the details on the contact page.